An executive assistant or travel manager can usually decide in five minutes that a standing car-service account makes sense. The accounts-payable team approving that account wants something more specific: predictable billing, trip-level detail they can audit, and terms that fit the company's existing vendor-payment cycle. Here is how that side of the conversation typically works.
Monthly Invoicing vs. Per-Trip Charges
A standing corporate account typically consolidates every trip in a billing period into a single monthly invoice, rather than charging a card per ride. For a company running dozens of airport transfers and client pickups a month, this turns what would be dozens of small transactions into one AP entry — a meaningful difference for expense coding and reconciliation.
What Net-30 Terms Actually Mean Here
Net-30 billing means the invoice is due 30 days after it is issued, matching standard vendor-payment terms most finance departments already use for other recurring services. This is typically available to established corporate accounts after an initial setup period, and we are direct about eligibility when a company first sets up an account rather than making it a surprise later.
Trip-Level Detail for Expense Coding and Audits
A useful corporate invoice is not just a total — it should break out each trip with the date, rider name or booking reference, pickup and drop-off points, and the rate charged, so an AP team or expense system can code each ride to the right cost center or client matter without chasing down details after the fact.
Setting Up an Account Finance Will Approve
Before the first ride, most finance teams want to see: a signed account agreement with clear rate terms, confirmation of commercial insurance and licensing, a named point of contact for billing questions, and a sample invoice format so they can confirm it will integrate with existing AP workflows. We provide all four as part of setting up a new corporate account.
- A signed account agreement with clear, written rate terms
- Confirmation of commercial insurance and Virginia/Maryland motor-carrier licensing
- A named point of contact for billing questions and disputes
- A sample invoice showing trip-level detail before the first ride is billed
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Frequently Asked Questions
Do you offer net-30 billing for corporate accounts?
Yes, net-30 terms are available for established corporate accounts, typically after an initial setup period. We confirm eligibility when you set up the account.
Does the invoice break out individual trips?
Yes, each monthly invoice lists trip-level detail — date, rider or booking reference, pickup and drop-off points and the rate charged — so your team can code each ride without chasing down details afterward.
What do you need from us before finance approves a new account?
A signed account agreement, proof of our commercial insurance and licensing, and a named billing contact on both sides. We can also provide a sample invoice format in advance.
Can we split one invoice across multiple cost centers or departments?
Yes, trip-level detail allows your AP team to code individual rides to different cost centers or client matters from a single consolidated invoice.
Who do we contact if there is a billing question or dispute?
Every corporate account gets a named point of contact for billing questions. Call (877) 609-1919 to be connected directly.